EXHIBITOR PARTICIPATION AGREEMENT

This agreement is between the exhibitor (“Exhibitor”) and the Lomita Chamber of Commerce (“Chamber”), organizer of the Health For All Ages Health & Wellness Fair.

Booth Reservation & Payment

Submission of an application does not guarantee participation.

Applications are reviewed by the Chamber and its Health & Wellness Committee. Approved exhibitors will receive a secure payment link to confirm participation.

Booth space is not reserved until payment is received.

If payment is not received within the time frame provided after approval, the Chamber reserves the right to release the booth space to other applicants.

Booth fees are non-refundable once payment is received, as space is reserved and event planning proceeds based on confirmed exhibitors.

If the exhibitor is unable to attend, booth fees may be transferred to another organization with prior approval from the Chamber.

Event Hours & Exhibitor Commitment

The event will take place:

Sunday, May 31, 2026
10:00 AM – 2:00 PM
Lomita City Hall Front Lawn

Exhibitors must remain fully set up for the entire duration of the event.

Early breakdown or departure may result in exclusion from future Chamber events.

Booth Setup & Equipment

Exhibitors must complete booth setup prior to the event start time of 10:00 AM.

Each booth space measures 10×10 feet.

Exhibitors are responsible for providing their own:

• tent
• tables
• chairs
• signage
• weights or tie-downs

All tents must be secured with appropriate weights or tie-downs at all times.
For safety reasons, tents without proper weights may be required to remove the canopy if wind conditions require it.

Larger tents (such as 12×12) are not permitted unless multiple booth spaces have been reserved.

Booth Placement

Exhibitors may be asked to submit booth placement preferences. While the Chamber will make reasonable efforts to accommodate requests, booth locations are assigned at the Chamber’s discretion.

Booth locations are assigned by the Chamber to support event flow and category balance. Final booth assignments are at the Chamber’s discretion and are not subject to change once confirmed.

Placement may consider:

• event layout
• category balance
• safety considerations
• priority placement for sponsors and Chamber members

Product & Category Limitations

To ensure a balanced experience for attendees, the Chamber may limit the number of exhibitors within certain categories.

While efforts may be made to separate similar exhibitors, exclusivity is not guaranteed.

The Chamber reserves the right to decline exhibitors whose products or services are not aligned with the event’s focus on community health, wellness, and education.

Food, Beverage, or Supplement Distribution

Food, beverage, or supplement samples may only be distributed with prior approval from the Chamber and any required permits.

Exhibitors are responsible for complying with all applicable health department regulations.

Licensing & Permits

Exhibitors are responsible for securing any required:

• licenses
• permits
• certifications

needed to legally operate or distribute products during the event. 

Conduct

Exhibitors and their representatives are expected to conduct themselves in a professional and respectful manner.

Disruptive behavior, unsafe practices, or failure to follow event guidelines may result in removal from the event and possible exclusion from future Chamber events.

Exhibitor Personnel

Exhibitors are responsible for the actions and safety of their employees, contractors, volunteers, and representatives participating in the event. The Chamber and the City of Lomita are not liable for any injuries or damages involving exhibitor personnel during event setup, operation, or breakdown.

Photography & Media

By participating in the event, exhibitors grant the Chamber permission to use photographs or video footage of their booth, representatives, or materials for promotional and marketing purposes.

Assumption of Risk

Participation in outdoor events involves certain inherent risks, including weather conditions, wind, uneven surfaces, equipment setup, and interaction with attendees and neighboring exhibitors.

By participating in the event, Exhibitors voluntarily assume all risks associated with their participation, including but not limited to personal injury, property damage, or loss related to their booth setup, equipment, materials, or activities during the event.

Exhibitors are responsible for maintaining a safe booth area, including tents, weights, displays, and equipment. The Chamber and the City of Lomita are not responsible for injuries, damages, or losses arising from exhibitor setup, equipment, participation, or conditions associated with the outdoor event environment.

Limitation of Liability

The Chamber and the City of Lomita are not responsible for any theft, loss, or damage to exhibitor property.

Participation in the event is voluntary and exhibitors assume all risks associated with participation, including but not limited to personal injury, property damage, or financial loss.

The Chamber’s liability shall be limited to the amount paid by the exhibitor for booth participation.

Indemnification

Exhibitors agree to indemnify and hold harmless the Lomita Chamber of Commerce and the City of Lomita, including their officers, employees, and agents, from any claims arising from the exhibitor’s participation in the event.

The Chamber reserves the right to request proof of insurance from any exhibitor when deemed necessary.

The City of Lomita is not the organizer of this event and assumes no responsibility for the planning, operation, or supervision of exhibitor participation.

Event Cancellation

The Chamber reserves the right to cancel or modify the event due to circumstances beyond its control, including but not limited to severe weather, public safety concerns, or governmental restrictions.

In the event the Chamber cancels the event, booth fees may be refunded or applied toward a future event at the Chamber’s discretion.

Weather-related decisions regarding modification or cancellation of the event are made in the interest of public safety and are final.

Agreement

By submitting an application, the Exhibitor acknowledges that they have read, understood, and agree to comply with the terms of this agreement.

Submission of this application constitutes acceptance of these terms and conditions.